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Manage placements with Sonia

Find out why Sonia is the No.1 student placement software in the world.

Features

The entirety of Sonia knows your language and regional differences such as date and time formats, distance units, etc.

Choose to allow your international students to navigate Sonia Online in their native language.

The following are some of the most popular features of Sonia:

Sonia for Students Phone App

The Sonia for Students App will keep you and your students connected and informed.

Available for phones and/or tablets for free on the Play Store and/or App Store.

Information is cached so details can be seen when students are 'offline', e.g. when placed somewhere with no/poor internet access.


Enterprise Power - Supports multiple schools

Multiple and unlimited schools can be created within a single installation of Sonia.

Each school is distinct from one another, having its own separate records and terminology.

Placement officers can have access to multiple schools, selecting a particular school to access at any one time, and easy to switch between.

Enterprise level power providing whole of university support, site sharing, organisation-wide reporting

Dashboard views at various levels showing charts/maps/metrics

Inbuilt address mapping, e.g. you can see where all your students are on placement today


Staff can customise terminology and business rules

Key terminology can be customised on a per faculty or school basis, allowing your staff and students to use terms they are familiar with.

School-wide business rules can be set once and always enforced on all placements and preferences.

For each group of placements, placement officers can opt to overwrite the business rules with new rules if special cases apply.


Placement options range from automated allocation through to student-driven

Sonia is incredibly flexible when it comes to the structure of placements.

Education provider driven allocations, utilising automatic placement based on specific rules, through to manual assignment.

Student self-allocation to flexible placements that occur at any time within a date range.

Placement providers can advertise opportunities, interview, and make offers


Connection to your student enrolment system and other university infrastructure

Enrolments can be imported automatically from your existing enrolment system as frequently as you would like.

Complete student records including course information, address details and much more can be imported and updated automatically.

IMS Interoperability Conformance Certification: integrate with LMS and LTI Tools


Bulk emailing/SMS with mail merge

Reusable email templates can be defined to communicate with entire groups of students, supervisors and site contacts.

A variety of mail merge placeholders can be added to the email templates.

Placeholders range from simple information like the recipient's name to complex information such as a list of their outstanding checks.


Electronic forms easily designed and sent to contacts

Design: Placement officers can build web forms, online surveys, questionnaires, polls, learning agreements, student evaluations, etc.

Automate: Automatically populate your form fields with data from Sonia itself

Distribute: Choose who to target (students/site contacts/supervisors), e.g. allocated students

Analyse: View/print/export the responses

Collaborate: Form designs can be exported and imported, allowing the easy sharing and reuse of forms amongst Sonia users.

Action: Define multiple actions such as automatically setting a check, or populating data fields.


Custom fields can be added throughout Sonia

If you require additional information that is specific to your school, on any type of record, you can create your own fields.

Specify permissions for Sonia Online users as to who can see and/or edit the contents of each custom field.


Sites can be shared across all schools

Each school can choose to share site information with other schools in their organisation on a per site basis.

All site information such as address and personnel is shared, guaranteeing updated details are only entered once, resulting in consistent records.

Site hierarchies can be defined with no limitation on depth

Any information pertaining to placements for shared sites is kept within the particular schools, not shared with others.


Interviews can be setup between sites, students, supervisors, etc.

A typical scenario might be that a student requests an interview at a particular site they want to attend. The interview might be in person, or via Skype, etc. All interview participants can see/manage the interview details using Sonia Online.

Timezone details are included to avoid confusion when attendees are in different states/countries.


Unlimited attachment of documents and notes

Students, staff and industry users can all upload documents and give permission on a per file basis as to who can access the documents.

Notes can be made visible only to your colleagues or public to the individual users they concern.


Student timesheets and activity logging

Administration of timesheets for each placement can be delegated to internal supervisors, external site contacts or the students themselves.

You can define the submitters, approvers and/or viewers.

The choice to delegate or to keep administration of timesheets in the hands of the placement officers can be made per faculty or school.

Track activities against timesheet entries to record student progress


Easy to use wizards to reduce data input

Enter numerous similar or identical information in bulk within a few simple steps using our guided instructions.

Create sequential placements for students spanning their entire degree taking into your business rules without conflicts.


Online registration of potential new placement providers

Prospective placement providers can be directed to Sonia Online to fill a registration form allowing their details to be entered directly into Sonia.

Existing providers can confirm requests and provide placement details for future or active placements.


Student nomination of new sites

Reduce the pressure on placement officers to find providers by allowing students to nominate potential sites and provide contact information.

Nominated sites are compared to existing sites and can be amalgamated into one entry containing the latest information.


Supervisor roster for planning and allocating supervisor staff to placements

The roster view allows you to see an overview of your supervisors' schedule and availability for any given date range.

Coordinate scheduling and workload for your supervisors in minutes.


Ad Hoc reports and exports give you flexible access to the data you need

Export your records in a spreadsheet format that can be opened in Microsoft Excel or any similar product.

Choose exactly the individual fields you want to extract from Sonia, filtered and sorted to your liking.


Over 100 reports available

Sonia Reporting contains a variety of pre-defined reports for commonly requested information.

Define the font, colours and other styles of all elements of your reports.

The heading and footer of every report can be customised to your brand, including logos and text, formatted to your specifications.


Mentor payments with configurable calculation methods

Create payment invoices in any currency or mixture of currencies for your site contacts that are mentors or coordinators for your students.

Calculation methods can differ per group of placements, taking into account amount of students, duration or just a flat rate.


Features - Social networking built in - send your alerts to contacts via Twitter/Facebook/LinkedIn

Instantly notify students, site contacts, supervisors, who have liked or followed your organisation via social media.

Once configured, all notifications can be made from within Sonia without having to open the social networks' websites.


Placement history is retained indefinitely

Any information recorded into Sonia is kept forever.

Only currently active information is displayed up front, historical information can be located via a simple search.